Registration of a staff

Responsible user

This feature is only visible in the "Service Manager" role


The purpose of the templates is to configure certain parameters of the application to make it easier for users who need to generate genuine copies not to report them.

To register a template, just fill in the fields that are organized in two large blocks and click on the create button:

  • Copy configuration settings
  • Authentic copy metadata

Specifically, the parameters to be reported are the following:

First name Description Example
Template name Name under which the template will be saved PL_copy_support_paper
Body issuing the copy Standard identifier of the body that has the power to issue authentic copies Secretariat or code DIR3
Support for the original document Indicate the nature or medium of the original document of which a copy will be made Paper
Secure copy verification code The CSV is a unique reference given to each document, consisting of a set of characters and generated electronically.
This reference allows you to identify the document, link it to its issuer and verify its authenticity and integrity through access to the electronic headquarters.
CSV copy verification URL URL, available on the entity's Electronic Office, which allows you to verify the authenticity and integrity of the authentic paper copies of electronic administrative documents issued by the entity.

Important: If you want CSV to appear in the URL, you must enter the URL as follows: url + {0}. As an example:{0}

If you want to include the CSV in the URL:{0}
If you do not want to include the CSV in the URL:
CSV generation mechanism Indicates how the CSV will be generated. If selected automatically, the service itself will generate the code following the following pattern: [entity INE code] [DDMMYYYY] [RANDOM_FACTOR]. If selected manually, the user must be notified at the time of generating the copy Automatic
Reference to the order governing the CSV system Reference to the order, resolution or document that regulates the CSV generation system of the entity
Signature of the copy Whether the authentic copy should be signed or not Yes
Signature mechanism Mechanism that will be used to sign the authentic copy is either the “Centralized Signatory of the AOC Consortium” that keeps the electronic seal of the entity or “Digital certificate in local” that allows to use a digital certificate stored in a local cryptographic device of the user Centralized signatory of the AOC Consortium
Signature visible on copy Indicates whether or not the electronic signature of the true copy should be visible in the resulting document Yes
Title of the copy Title or name of the authentic copy
Subject of copy brief summary on the subject / subject of the copy
Source of the document Indicates whether the content of the source document was created by the citizen or by an Administration Citizens
Access regime Regime of access to the authentic copy. To choose from list of values Free access
Elaboration status Indicates the nature of the copy. Values to choose from a list. It is important that the indicated value matches the support of the original document Authentic electronic copy of paper document
Metadata visible on copy Whether the minimum metadata should be stamped and visible on the true copy. If so, the contents of the original document will be scaled to 80% of its original surface and the metadata will be stamped in the resulting margin. Yes
Document type Documentary typology of the document. Values to choose from a list Acta
Nature of the source document Indicates the nature of the source document to be copied. The values to choose are: original, true copy and copy Original